LEXINGTON BOARD OF EDUCATION
Special Meeting
Tuesday, April 2, 2019
7:00 p.m.
The Lexington Board of Education met in regular session in the Robert H. Whitney Board of Education Meeting Room at 7:00 p.m. on Tuesday, April 2, 2019. Mr. Robert Whitney, President, called the meeting to order. Roll was called by the Treasurer.
Roll Call – Members present: Mr. Keith Stoner, Dr. Martin Gottsdchling, Mr. Dave Roberts, Mr. Rob Schuster, Mr. Robert Whitney --- 5
Mr. Whitney welcome visitors to the meeting.
RESOLUTIONS
20-19 Motion by Mr. Stoner, seconded by Mr. Schuster to approve the ELPP Project Agreement as well as the additional resolutions required by the OFCC for participation in the OFCC ELPP program:
BOARD OF EDUCATION
LEXINGTON LOCAL SCHOOL DISTRICT
RICHLAND AND MORROW COUNTIES, OHIO
The Board of Education (the “Board”) of the Lexington Local School District, Richland and Morrow Counties, Ohio (the “School District”), met in a special session April 2, 2019, at 7:30 a.m., in the Robert H. Whitney Board of Education Meeting Room at the High School, 103 Clever Lane, Lexington, Ohio 44904, wth the following members present: Dr. Martin Gottschling, Mr. Dave Roberts, Mr. Rob Schuster, Mr. Keith Stoner, and Mr. Robert Whitney.
Mr. Stoner introduced the following resolution and moved its passage:
RESOLUTION DECLARING INTENT TO DEFER FUNDING OFCC MAINTENANCE AND RESERVE MONIES FOR THE OFCC PROJECT UNTIL OFCC MAINTENANCE FUNDING IS REQUIRED
(R.C. Section 3318.36)
WHEREAS, on November 6, 2018 the voters of the School Distict approved a $55,950,000 bond issue combined with a 0.50 mill permanent improvement levy (the “Levy”), such Levy to be earmarked for the 23-year maintenance obligation of the Ohio Facilities Construction Commission (“OFCC”) for co-funded OFCC projects;
WHEREAS, the earmarking of the Levy is not required until the OFCC co-funds its Portion of the School District’s project;
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Lexington Local School District , Richland and Morrow Counties, Ohio, that:
Section 1. The Board hereby declares its intent to defer funding OFCC maintenance until OFCC co-funding occurs. In lieu thereof, proceeds of the Levy shall be reserved in the School District’s Permanent Improvement Fund in a special cost center for the School District’s OFCC project.
Section 2. It is hereby found and determined that all formal actions of this Board concerning and relating to the passage of this resolution were taken in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action were in meetings open to the public, in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code.
Mr. Schuster seconded the motion and, after discussion, a roll call vote was taken and the results were:
Ayes: Mr. Stoner, Mr. Schuster, Dr. Gottschling, Mr. Roberts, Mr. Whitney
Nays: None
The resolution passed.
Passed: April 2, 2019
RESOLUTION OF INTENT
EXPEDITED LOCAL PARTNERS
½ MILL MAINTENANCE REQUIREMENT
WHEREAS, the Lexington Local School District (School District Board) is participating in the School Building Assistance Expedited Local Partnership Program (ELPP) as outlined in
S.B. 272, and
WHEREAS the School District Board is required to pass or provide the equivalent to ½ mill for a period of 23 years to maintain their ELPP project. The School District may either pass a levy or provide the equivalent of the ½ mill requirement at the time they participate in ELPP or delay the requirement until they become eligible for assistance under Classroom Facilities Assistance Program (CFAP).
The School District Board hereby certifies that they have chosen the following option for their ½ mill maintenance requirement.
_____ School District has passed a ½ mill levy during participation in ELP Program.
_____ School District will dedicate proceeds from a permanent improvement tax in an amount
equivalent to the amount required for the maintenance of the classroom facilities included
in their project.
__√__ School District intends to delay ½ mill maintenance requirement until participation in CFAP.
The School District Board also acknowledges that no state assistance under CFAP will be released until the school district certifies that it has either levied the ½ mill tax or earmarked proceeds of a permanent improvement tax. Any amount required for maintenance shall be deposited into a separate fund established by the school district for purposes of maintaining the new facility.
THEREFORE, BE IT RESOLVED that the Lexington Local School District Board of Education, declares its intention above and will submit this resolution to the Commission within ten days of its adoption.
Dated this 2nd day of April, 2019.
RESOLUTION BY THE SCHOOL DISTRICT BOARD
TO ACCEPT THE MASTER PLAN FOR THE
OHIO FACILITIES CONSTRUCTION COMMISSION
EXPEDITED LOCAL PARTNERSHIP PROGRAM
WHEREAS, the Board of Education of the Lexington Local School District, Richland County, Ohio, met in special session on April 2, 2019, and adopted the following Resolution; and
WHEREAS, the Ohio Facilities Construction Commission has approved the School District to participate in the Expedited Local Partnership Program; and
WHEREAS, the district hereby concurs with, and approves the use of, the findings outlined in the final “Facilities Assessment Report” dated August 25, 2008 (Central ES, initial assessment); re-assessed February 4, 2009 and August 15, 2017; August 25, 2008 (Eastern ES, initial assessment); re-assessed February 4, 2009 and August 15, 2017; August 15, 2008 (Western ES, initial assessment); re-assessed February 4, 2009 and August 11, 2017; August 14, 2008 (Lexington Jr HS, initial assessment); reassessed February 4, 2009 and August 15, 2017; August 13, 2008 (Lexington HS, initial assessment); re-assessed February 4, 2009 and August 15, 2017 for the purpose of developing a master facilities plan. The District and OFCC understand that the use of the Facilities Assessment Report is for the purpose of developing an estimated project budget and scope and that the potential for the existence of undocumented conditions that could increase the final cost of the project does exist; and scope and that the potential for the existence of undocumented conditions that could increase the final cost of the project does exist; and
WHEREAS, the School District Board hereby concurs with and approves the use of the Enrollment Projections dated March 22, 2018. The School District Board and the Commission acknowledge that actual enrollment status will be reviewed annually; and
WHEREAS, the district acknowledges the OFCC recommendation that the district engage a design and construction professional to assist in the review of the information presented in the Facilities Assessment Report. The district has provided any information available to aid in the identification of any areas of concern for conditions, which cannot be readily observed by standard assessment procedures throughout the districts facilities and the district acknowledges that the scope of services provided by the professional authoring the Facilities Assessment Report does not include invasive facilities and grounds investigation; and
WHEREAS, the district acknowledges that neither the district nor the Commission have control over conditions which are hidden or otherwise unknown at the conclusion of the assessment report and master facilities plan; and
WHEREAS, the School District desires to proceed with the Scope of the Project and Master Facilities Plan as indicated below:
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Build a new Elementary School to accommodate students in grades PK thru 6. Build a new Middle / High School to accommodate students in grades 7 thru 12, CT. Abate/demolish Central Elementary, Eastern Elementary, Western Elementary, Lexington Jr. High and Lexington High Schools.
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RESOLUTION OF ACCEPTANCE OF THE MASTER FACILITY PLAN
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Lexington Local School District, Richland County, Ohio, that the School District Board here by acknowledges and accepts the described Scope of the Project and Master Plan for the Expedited Local Partnership Program.
Upon the roll call the passage of the Resolution, the vote was as follows:
Robert Whitney (Aye), President Keith Stoner (Aye), Vice-President
Martin Gottschling (Aye) Dave Roberts (Aye)
Rob Schuster (Aye)
The foregoing is a true and correct excerpt from the minutes of the Special meeting of April 2, 2019, of the Board of Education of the Lexington Local School District, Richland County, Ohio showing the passage of the resolution set forth.
Jason E. Whitesel April 2, 2019
OTHER BUSINESS
Resignation: Accepted the resignation of Joe Roberts, Athletic/Activities Director, effective July 31, 2019.
Employment: Approved the employment of the following:
Michael Grist - Athletic/Activities Director, effective August 1, 2019, 2 year contract
Jessica Brokaw - Head girls’ basketball coach, for the 2019 - 2020 season
Roll Call – Yea: Mr. Stoner, Mr. Schuster, Dr. Gottschling, Mr. Roberts, Mr. Whitney ------5
Nay: None ----------------------------------------------------------------------------------0
Motion adopted.
DISCUSSION:
1. Mr. Ziegelhofer shared that there is an opportunity to tour one of the new Clear Fork elementary buildings as well as a new building at Olentangy on April 18th and asked the Board to check their schedules to determine anyone able to attend these tours.
2. Mr. Ziegelhofer shared that the High School Academic Awards are scheduled for May 16th and the Junior High Academic Awards are scheduled for May 20th. The Board of Education meeting scheduled for May 15th will be re-scheduled for May 22nd.
ADJOURNMENT
21-19 Motion by Mr. Roberts, seconded by Mr. Stoner to adjourn. 7:48 a.m.
Roll Call – Yea: Mr. Roberts, Mr. Stoner, Dr. Gottschling, Mr. Schuster, Mr. Whitney ---------5
Nay: None--------------------------------------------------------------------------------------0
Motion adopted.
Certificate Section 5705.412, Ohio Revised Code
It is hereby certified that the Lexington Local School District Board of Education, Richland County, Ohio, has sufficient funds to meet the contract agreement, obligation, payment or expenditure for the above, and has in effect for the remainder of the fiscal year and succeeding fiscal year the authorization to levy taxes which, when combined with the estimated revenue from all other sources available to the district at the time of certification, are sufficient to provide operating revenues necessary to enable the district to operate an adequate educational program on all days set forth in its adopted school calendar for the current fiscal year and for a number of days in the succeeding fiscal year equal to the number of day’s instruction was or is scheduled for the current fiscal year.
Treasurer_________________________________
President__________________________________
Superintendent _____________________________
