Regular Meeting

July 23, 2014

7:00 PM

The Lexington Board of Education met in regular session in the boardroom at 7:00 p.m. on Wednesday, July 23, 2014. Mr. Robert Whitney, President, called the meeting to order. Roll was called by the Treasurer.

Roll Call – Members present: Mr. Loren Blackstone, Mr. Jeff Heck, Mr. Keith Stoner, Mrs. Sue Weirich, Mr. Robert Whitney ------5


Mr. Whitney welcomed visitors to the meeting.

Al Berger from MKC Associates and Josh Foor from Energy Optimizers gave a presentation to the

Board on the recommendations from the district’s energy audit and walk-through.  There is an opportunity for a House Bill 264 energy conservation project,

keeping in mind how best to service all buildings with a possible construction project 4-5 years down the road.

The intent is to invest in a conservation project while using the savings to pay back the loan.

Mr. Foor gave recommendations on savings opportunities such as installing LED fixtures and sensors, re-lamping interior fixtures, replacing HVAC controls,

boiler or steam trap replacement and new controls in freezer/coolers.


54-14   Motion by Mr. Blackstone, seconded by Mr. Heck to approve the following financial items:

             1. The minutes from the June regular meeting and July special meeting were approved.

             2. The monthly financial report for June 2014 was presented.

             3. Approved to return an advance of $12,500 from 516 9014 IDEA-B Fund to 001 0000 General Fund.

             4. The enrollment in the Ohio School Comp Worker’s Compensation Group Retrospective Rating program for calendar year 2015,

                  annual fee $2,985 was tabled.

     5. Approved to pay invoices from Spectrum Behavioral Solutions for services January – June 2014, cost $13,850.

Roll Call – Yea: Mr. Heck, Mr. Stoner, Mrs. Blackstone, Mrs. Weirich, Mr. Whitney---5
                    Nay: None -------------------------------------------------------------------------0
Motion adopted.


55-14   Motion by Mr. Stoner, seconded by Mrs. Weirich, to approve the following personnel items:


            Resignation: Approved the resignation of the following:

                        Chris Dekker - 2nd grade, Western Elementary, effective August 1, 2014

                        Becky Sarbach - Intervention Specialist, High School, effective end of 2013-2014 school year

                        Molly Morton Clark - Co-assistant marching band director, effective end of 2013-2014 school year

            Employment: Approved the employment of:

                        Chris Kmetz - Power Reading tutor, part-time, 3.5 hours per day, one year @ Western, effective August 21, 2014

                        Ryan Burris - Eastern Elementary, grade 6, one year contract, effective August 21, 2014, step 0, pending successful

                        completion of all pre-employment requirements

                        Jeffery Meyer - Junior High, PE, one year contract, effective August 21, 2014, step 0, pending successful completion

                        of all pre-employment requirements

                        Becky Sarbach - Special Education Coordinator, contract for the 2014-2015 and 2015-2016 school years

            Summer school teachers July 28 – August 14, 2014, with a stipend of $1,200.00:

                        Missy Betscher         Amy Richwine

                        Amy Stewart            Stephanie Saurers

                        Shelly Knapp           Cara Pelphrey

                        Lynn Waterer          Annette Rush

                        Dani Merritt            Whitney Farrar

                        Edwina Brownell     April Ford

                        Deb Ray                 Cheryl Longnecker

                        Kayla Heimann       Jessica Bookmyer

                        Shelly Getz - Summer school substitute

       Administering the DRA tests for the 2014-2015 school year at the substitute teacher pay rate:

                              Barb Durchik          Michelle Lillo

                        Laura Pike              Lora Norris

                        Lori Gottfried         Heiden Eichorn

                        Lori Hoyt               Mallory Westerheide

                        Trisha Hughes        Tina Parr

                        Jessica Bergman     Heather Dillon

            Leave of Absence:

            Approved a one year leave of absence without pay (2014-2015) for Christy Thomas,  Western Elementary, 3rd grade.  



      Employment: Approved the employment of Steve Boggs as a four (4) hour Pioneer handicap bus aide for the 2014-2015 school year.  

            Tuition Students 

            Approved the following tuition students for the 2014-2015 school year:  

                        Caroline Haring - New, grade 11  

                        Serenity Perry - Continuing, grade 1   

Retirement “Pick Up”: Approved the “pick-up on the pick-up” regarding retirement payment for Kathy Weidig, per past practice, effective August 1, 2014 per the resolution:  

            “Be it resolved, effective 8/1/2014, the Lexington Local Board of Education agrees to pick up the total amount of employee contributions required by Section 3307.26, Revised Code, to be contributed by Administrator (Central Elementary Principal) to STRS Ohio. The Lexington Local Board of Education is permitted to pick up employee contributions pursuant to Section 3307.27, Revised Code, and Section 414 (h)(2) of the Internal Revenue Code. These pick-up contributions, although designed as employee contributions and shall be paid by the board as a fringe benefit in addition to the contract salary otherwise payable to the employee. These contributions shall be treated as additional compensation and included in salary for retirement purposes.  

            The Administrator (Central Elementary Principal) may not opt out of the pick-up contributions or elect to receive the contributed amounts directly instead of having them picked up by the Lexington Local Board of Education and paid to STRS Ohio.”  

            Handbooks: Approved student handbooks for the High School, Jr. High, Eastern, Central, Western Elementary and Western Pre-School for the 2014-2015 school year.

            North Central Ohio Computer Cooperative: Approved the contract with the North Central Ohio Computer Cooperative (NCOCC) for fiscal year 2015.

            Allerton Hill Proposal: Approved the communications plan proposal from Allerton Hill Consulting.  

            Roll Call – Yea: Mr. Stoner, Mrs. Weirich, Mr. Blackstone, Mr. Heck, Mr. Whitney---5  

                             Nay: None ----------------------------------------------------------------------------0  

                               Motion adopted.


56-14   Motion by Mr. Heck, seconded by Mr. Blackstone to enter into executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual unless the public employee, official, licensee, or regulated individual requests a public hearing and negotiations.

             Roll Call – Yea: Mr. Heck, Mr. Blackstone, Mr. Stoner, Mrs. Weirich Mr. Whitney--5

                             Nay: None ---------------------------------------------------------------------------0

                             Motion adopted.

            Time entered: 8:15 p.m.

            Returned to regular session: 8:42 p.m                       

    Mr. Heck mentioned an article he read about the federal food service requirements that stated the benefits of the reimbursement are no longer worth the costs of the food and waste. The Board agreed it  was worth further investigation.

            The Board discussed records retention.

            Mr. Stoner will service as delegate at the 2014 OSBA Capital Conference and Mr. Heck will service as alternate.


57-14 Motion by Mr. Stoner, seconded by Mrs. Weirich to adjourn.       9:11 p.m.

           Roll Call – Yea: Mr. Stoner, Mrs. Weirich, Mr. Blackstone, Mr. Heck, Mr. Whitney ---5

                             Nay: None-----------------------------------------------------------------------------0

                             Motion adopted.